Send Back Pictures to OneNote

January 26, 2010 at 11:20 pm | Posted in Collaboration | 1 Comment
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I’ve written before on how Microsoft’s OneNote 2007 makes the ideal repository for collecting and organising unstructured information from multiple sources.  To get the most out of this versatile application, you really need to be able to take the content of your note books on the road with you.  If, like me, you switch between a desktop in the office and a laptop for travelling, keeping the note books in sync is easily arranged by using a cloud service, like Live Mesh.  However, for short trips, or for meetings where it might not be appropriate (or practical) to use the laptop, what’s needed is to be able to sync the contents of those note books (complete with formatting) to your iPhone – and that facility is provided very simply and cost effectively, using MobileNoter.

One of the shortcomings of the first release of MobileNoter has been that the note books are not editable on the iPhone.  The MobileNoter developers assure me this is coming in a future release, but for now, you’re limited to creating text-only “Quick Notes”.  These are synchronised back to your PC, where they’re added to a special MobileNoter notebook in OneNote 2007.  From there, they can be simply dragged and dropped into any other note-book, in the same way as content in the “Unfiled Notes” note-book.

When I connected my iPhone today, to sync from the PC, I found that there was an update (v1.2) for the MobileNoter cloud edition app.  I downloaded and installed it and when I checked, there was also an update for the desktop sync client on the PC.  With both components safely updated, I took a look at the MobileNoter developers’ blog, but thus far, there’s no news on the new release.  So, what follows is my first thoughts after experimenting …

I wrote recently, that MobileNoter were planning a new release for the first half of February.  It seems that this is that new release, several weeks ahead of schedule.  The major new feature appears when you create a new Quick Note on the  iPhone.  After entering your text note and tapping “Done”, the Quick Note displays 4 icons at the bottom, each of which can be used either to attach a picture stored on the iPhone camera roll or to take a picture with the camera and attach it to the Quick Note immediately.  Once the Quick Note is synchronised back to the PC, the pictures are displayed in the body of the OneNote page.

I also use the DocScanner app on my iPhone to capture hardcopy documents (particularly whiteboard and flip chart contents, after meetings and workshops).  The beauty of this app is its ability to accurately detect the borders of a document and to deskew the image to allow for camera angle.  The app allows you to email the resulting picture as either a JPEG or PDF document.  Significantly, you also save the document to the camera roll and hence attach it to a Quick Note.

The MobileNoter team introduceed a search function to v1.0 of the iPhone app, but it’s not obvious how to access it.  This has been dramatically improved in this latest release, with a search icon appearing on the bottom of the screen.  The operation of the search function can now be configured through the “Search Settings” button.  This allows you to limit which notebooks are included in the search.

You should bear in mind that these useful new features are only included in the Cloud Edition of MobileNoter.  The developers plan to add them to the Wi-fi Edition in a future release.  It’s possible that this will coincide with the release of a unified (cloud and wi-fi) app for the iPhone.

So, no doubt in due course,  more information will appear on the MobileNoter developers’ blog about this release.  I thought it might be interesting to describe my first reaction – and I have to say, the new features make an invaluable tool even more productive.

Update (27 January):  You’ll now find official details of the new features in v1.2 at the MobileNoter developers’ blog here.

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